CHAPTER OF INTERNATIONAL ASSOCIATION OF ARSON INVESTIGATORS CONSTITUTION AND BY-LAWS
ARTICLE I – NAME AND OBJECT
SECTION 1 – Name: This organization shall be known as the “New Hampshire Chapter of the International Association of Arson Investigators”, and is hereinafter referred to as the “Chapter”. The name of the Chapter shall not be used publicly by any member other than by the use of his membership card for identification purposes, without the express permission of the Board of Directors. This shall not restrict the officers, appointees or agents of the Chapter in the use of the name to carry out the purpose of the Chapter, nor the use of the Chapter’s name on the members’ resume.
SECTION 2 – Object: The objectives and purposes of this Chapter shall be:
A. To unite for mutual benefit those public officials, businesses and private persons engaged in the control of arson and kindred crimes.
B. To provide for exchange of technical information and developments.
C. To cooperate with all law enforcement agencies, private and public associations, and individuals, to further fire prevention and the suppression of crime.
D. To encourage high professional standards and to continually strive to eliminate all factors which interfere with administration of crime suppression.
The Chapter shall not be operated for profit and its funds may not be used to align with any political body, group or person to advance the candidacy of any individual.
ARTICLE II – MEMBERSHIP
SECTION 1 – Active Membership: Membership in the New Hampshire Fire Prevention Society, hereinafter referred to as the “Society”, qualifies the individual member who is in good standing to membership as a member in the Chapter. Additionally, any resident or person primarily employed in any of the New England States and New York who is actively engaged in some phase of the suppression of arson or administration of justice shall be eligible for active membership in the Chapter, subject to the approval of the State Chapter Board of Directors.
SECTION 2 – Honorary Life Membership: Honorary life membership in the I.A.A.I. qualifies the individual for honorary life membership in the New Hampshire Chapter, subject to the approval of the New Hampshire Chapter Board of Directors.
SECTION 3 – Student Membership: Any student currently enrolled in an accredited fire science or fire protection degree program shall be considered a Student Member and shall be entitled to a reduced dues rate of one-half (½) of the active membership rate.
ARTICLE III – ELECTION, TERMS AND OFFICES
SECTION 1 – Eligibility for Office: In order for any member to become eligible for office he/she must have been an active member of the Chapter for at least one (1) year and be a member of the National I.A.A.I. The president may not succeed him/herself more than once.
SECTION 2 – Officers: The officers, also known as the Executive Board, for the Chapter shall be as follows:
B. First Vice President
C. Second Vice President
D. Executive Secretary
SECTION 3 – Board of Directors: The Board of Directors shall consist of twelve (12) members elected by the membership. Directors shall serve for a term of three (3) years. Four (4) directors will be voted upon at each annual meeting. Nominations for directors shall be made and posted at least thirty (30) days in advance of the annual meeting.
SECTION 4 – Terms of Office:
A. Each duly elected officer shall serve a one (1) year term and be elected by the Board of Directors at the Annual Meeting.
B. Board members shall serve for three (3) years. Four (4) of the twelve (12) Board members’ positions shall terminate each year. At the Annual Meeting each year, four (4) terminating positions will be open for election/re‑election for a three (3) year term to the Board of Directors.
SECTION 5 – Vacancies: In the event of a vacancy or vacancies on the Board of Directors between Annual Meetings, the vacancy or vacancies shall be filled by the President, and the newly appointed member or members of the Board of Directors shall hold office only until the next Annual Meeting.
In the event of a vacancy or vacancies in the office of President, First Vice President, Second Vice President, or Executive Secretary between Annual Meetings, the vacancy or vacancies shall be filled by the Board of Directors, and the newly appointed officer, officers, or office holder shall hold office only until the next Annual Meeting, at which time elections or appointments, as specified in this Article, will be followed.
SECTION 6– Election: The officers and those positions on the Board of Directors open for election as specified in Article III, Sections 4 & 5 shall be elected by the Board of Directors at the Annual Meeting in the month of May.
SECTION 7 – Nominating Committee: At the March meeting, the President shall appoint a Nominating Committee which shall submit to the membership at the next regularly scheduled meeting a list of nominees to fill expiring terms. The slate shall be brought forth in the April meeting and voted upon by the general membership at the May meeting, and elected by simple majority.
At the April meeting, the floor shall be opened for the purpose of additional nominations for all positions open for election.
ARTICLE IV – GOVERNMENT
SECTION 1 – Board of Directors, Quorum: The government of the New Hampshire Chapter shall be vested in the Board of Directors and five (5) members, two (2) of which shall be Executive Board members, shall constitute a quorum.
SECTION 2 – Duties and Powers: The Board of Directors shall have full power to initiate and transact all kinds of business necessary to the existence of the organization and the observance of its purposes. They shall have general powers to direct, control and supervise the affairs of the Chapter and such business as conducted by the Board shall be brought forth to the general membership at the next regular scheduled business meeting.
SECTION 3 – Chairperson of the Board: The Chief Executive shall be the Chairperson of the Board of Directors and shall preside at all meetings of the Board of Directors.
SECTION 4 – President: The President shall be the Chief Executive Officer of the
New Hampshire Chapter and it shall be his/her responsibility to supervise and coordinate the activities of the New Hampshire Chapter. He/she shall appoint appropriate committees for the conduct of activities of the New Hampshire Chapter and shall require reports at each Annual Meeting, and as otherwise desired from the committees so appointed and from the officers of the New Hampshire Chapter.
SECTION 5 – First Vice President: In the absence of the President, the First Vice President shall be the Chief Executive Officer and shall act as such.
In the absence of the First Vice President, Second Vice President shall act in that capacity.
SECTION 6 – Executive Secretary: The Executive Secretary shall keep the records and minutes of the organization and shall maintain a current roll of members, the Constitution and other documents of value. The Executive Secretary shall receive and acknowledge all communications of the New Hampshire Chapter addressed to him/her by officers of the I.A.A.I. and perform such duties as assigned by the President.
The Executive Secretary shall be custodian and sole depositor of all funds, as authorized by the Board of Directors for purposes which promote the welfare and objectives of this organization. He/She shall render a complete summary of all income, disbursements and balances whenever requested by the Board and to the membership at each regular meeting. A written copy of this report shall be made available to any member upon request. All income in any form shall be deposited and expenses shall be paid by Chapter Check. The Executive Secretary shall be empowered to expend up to $100.00 for a purpose authorized in advance by the Board of Directors.
All other expenditures must meet with approval of the general membership. All checks in excess of fifty (50) dollars must be co-signed by a second Executive Board member.
SECTION 7 – Removal from Office and/or Membership: The Board of Directors shall have the power, upon 2/3rd majority vote, to remove from office any officer or member of the Chapter for any of the following:
A. Conduct or actions that would tend to discredit or would be detrimental to the reputation of the State Chapter or the International Association.
B. For just cause, as submitted in writing by any officer of the organization.
C. Any officer or member shall have the right to appeal to the Membership Committee, provided his/her request is received in writing at least thirty (30) days, following the removal.
SECTION 8 – Member Resignation, Termination and/or Reinstatement:
A. A member may resign by submitting a written Notice of Resignation.
B. Termination may be brought forth by the majority vote of the full Board of Directors after ninety (90) days of non-payment of his/her current dues. The ninety (90) days will commence from the mailing date of the dues invoice, which shall be accepted as being within three (3) days of the invoice date.
C.Reinstatement of a member may be considered by the Board of Directors after receiving a written request from the member and a review of the past history of the member. The payment of past, overdue dues may be requested by the Board of Directors. If the reinstatement is after one (1) year from the date of the termination of the previous active membership, a new application, including current full membership fee, must be submitted to the Board of Directors by the member applying for reinstatement.
ARTICLE V – COMMITTEES
SECTION 1 – Standing Committees: The following committees shall be standing full time committees of the Chapter and shall be appointed by the President:
A. Membership Committee
B. Program Committee
C. By‑Laws Committee
D. Legislative Committee
E. Training Committee
There shall be a special bank account for Training Committee use for developing training sessions. The chairman of the Training Committee shall be responsible for managing the account and shall report all transactions to the Treasurer on a monthly basis.
SECTION 2 – Special Committees (Ad Hoc): The president shall have the authority to appoint any Ad Hoc committee as the need arises to carry out a specified task, at the completion of which, and upon the presentation of its final report to the chapter shall automatically cease to exist. A special committee shall not be appointed to perform a task which falls within the scope or function of an existing standing committee.
ARTICLE VI – MEETINGS
SECTION 1 – Rules of Order: For of any and all meetings of the Chapter, Roberts Rules of Order, Revised Edition, shall govern the conduct of same.
SECTION 2 – Annual: The Annual meeting shall be held in May at such time and place as may be fixed by the Board of Directors. Notice hereof shall be mailed to each member at his/her last known address, not less than thirty (30) days in advance. Elections shall occur and other business may be presented at the Annual Meeting.
SECTION 2 – Special: Special Meetings may be called by order of the Board of Directors or by written petition of at least twenty (20) percent of the active members and shall be at such time and place as fixed by the Board of Directors, giving due notice hereof to all members at least ten (10) days in advance.
ARTICLE VII – FINANCE
SECTION 1 – Dues: Dues for active membership in the New Hampshire Chapter shall be twelve (12) dollars per year. Dues shall be payable to the Executive Secretary. Due paid to the Chapter shall cause the dues to the Society to be waived.
SECTION 2 – Audit: The audit committee appointed by the President shall make an audit of the accounts of the Executive Secretary at each annual meeting and shall verify all assets and liabilities of the New Hampshire Chapter. If a vacancy in the Executive Secretary’s position occurs the accounts of the Chapter shall be audited.
SECTION 3 – Gifts or Grants: All gifts or grants to the New Hampshire Chapter may be accepted by the Board of Directors. The President shall make proper acknowledgment of all such gifts or grants accepted.
ARTICLE VIII – AMENDMENTS
SECTION 1 – Requirements: The constitution and by-laws of the New Hampshire Chapter may be amended at any regular meeting by a two-thirds (2/3) majority vote of the active members present. The following procedure shall be followed for submitting a proposed by-law amendment:
A. The proposed amendment shall be submitted in writing to the By-Laws Committee who shall review the proposal for language content, legal impact, conflict with National I.A.A.I. By-Laws, and/or conflict with Roberts Rules of Order, Revised Edition. The By-Laws Committee shall issue a report to the membership.
B. The amendment proposal shall then be submitted, by the By-Laws Committee, to the membership, in writing, at the next regularly scheduled meeting for discussion.
C. Upon approval of the Board of Directors, the proposal shall be presented to the membership at the following meeting for a vote.
ARTICLE IX –OFFICIAL ORDER OF BUSINESS
SECTION 1 – Order of Business: The Order of Business shall be as follows:
A. Call to Order
B. Moment of Silence
C. Introduction of New Members and Guests
D. Reading of the Minutes.
E. Financial Report
F. Presentation of Bills
H. Reports of Committees
I. Good and Welfare of the Chapter
J. Old Business
K. New Business
M. Guest Speaker, Program
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